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Use cases / Services

Sonaris for events companies

Runbooks for load-in and show day, an event bible every crew member can open, proposals paid by milestone and tickets sold from your own site. Corporate parties and public shows run on the same workspace.

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Ninefold EventsCorporate events and live shows · London
  1. Runbooks for the steps you can't skip1 / 14Checklists
  2. An event bible and a room for every job6 / 14ProjectsFilesFolioChatProfiles
  3. Enquiries, proposals and tickets10 / 14CRMFormsCommercePayments
  4. Sale to show to wrap, connected13 / 14FlowsSitesMessages

An illustrative workspace. The business, people and figures are fictional.

01 · Start with Checklists

Runbooks for the steps you can't skip

Site visits, load-in, show day and load-out become checklist templates. Attach one to any task, project, booking or deal, and the production manager sees exactly what is signed off and what is still open, item by item.

  • Libraries of reusable checklist templates
  • Attach a checklist to any record
  • Completing a checklist can start a flow
Checklists
Checklists · Load-in · Corn Exchange · Fri 11 Dec
  • Power distribution signed offDev · 13:10
  • Stage deck and risers builtCrew A
  • Rigging certificates on fileFiles
  • Fire exits clear and signedVenue
  • Sound check15:00
  • Doors18:30
02 · Add Projects, Files, Folio, Chat and Profiles

An event bible and a room for every job

Each event is a project on a timeline, with the run of show, call sheet and supplier list as pages in its folio. Floor plans and stage plots keep their versions in Files, and freelance crew and the client's event lead join the project's room as guests.

  • Project phases and a timeline per event
  • A folio for every project, open to the people on it
  • Versioned floor plans with expiring share links
  • Guests see their event and nothing else
ProjectsFilesFolioChatProfiles
Folio · Event bible · Ardent Capital winter party
Event bibleOverviewRun of showCall sheetSuppliersFloor plan
Run of show · Fri 11 Dec
18:30Doors, drinks reception
19:45Welcome from the CEO, stage left
20:00Dinner service, lights to 40%
21:30Band, two sets
Floor plan v6 is current. Stage moved 2 m toward the bar.
03 · Add CRM, Forms, Commerce and Payments

Enquiries, proposals and tickets

The enquiry form asks for date, guest count, venue and budget, and creates a contact and a deal. Proposals are service packages with milestone contracts for the deposit, the balance and the final reconciliation. For public shows, tickets are products whose stock is the capacity.

  • Deals and pipelines with stage automations
  • Services, packages and milestone contracts
  • Ticket types as product variants with stock
  • Invoices and checkout paid into your own Stripe account
CRMFormsCommercePayments
Commerce · Contract · Ardent Capital — Winter party
MilestoneAmountStatus
Deposit · 30%£19,500Paid
Balance · 14 days before£39,000Paid
Final reconciliation£6,500Later
Commerce · Winter Social · 30 Jan
212General left
0Early bird left
18Table packages left
04 · Connect with Flows, Sites and Messages

Sale to show to wrap, connected

Show pages on the Sonaris site sell tickets from the catalog, and a shared inbox answers attendee questions with every thread on the contact. Flows turns a won deal into a project, a contract and a site visit, delivers each e-ticket, and tells the show room when load-in is done.

  • A storefront and event pages on your own domain
  • Shared inboxes for enquiries and attendee questions
  • Digital delivery for e-tickets
FlowsSitesMessages
  1. Trigger · CRMDeal won
    when
  2. Action · ProjectsCreate project from “Corporate party”
    then
  3. Action · CommerceContract from the deal value
    then
  4. Action · ChecklistsAssign “Venue site visit” to Ola
    then
  5. Action · ChatOpen a room and invite the client
    then
  1. Trigger · CommerceOrder placed
    when
  2. Action · CommerceSend the e-ticket download
    then
  3. Action · CRMTag contact “winter-social-2027”
    then
  4. Action · ChatPost to #box-office
    then
  1. Trigger · Checklists“Load-in” completed
    when
  2. Action · ProjectsAdvance to the Show phase
    then
  3. Action · ChecklistsAssign “Show day” to the stage manager
    then
  4. Action · ChatPost to #show-control
    then
05 · The running business

Every event, crew and client on one schedule

The enquiry, the proposal, the floor plan, the runbooks, the crew room and the final invoice all belong to one event project. The office and the crew on site are looking at the same thing.

Projects
Ardent Capital — Winter party
Winter Social · public show
Vela Studios — Product launch
Harrowgate Trust — Gala
Sections
Boards
Templates
Workflows
Project · Corporate party · 420 guestsArdent Capital — Winter party
Contract · £65,000Balance paid#ardent-winter · 23 guestsShow flow armed
Advance
Floor planFiles · v6
Crew call sheetFolio · 31 names
Show
Load-inChecklist · 4/6
Run of showFolio · linked
Wrap
Load-outChecklist · 0/9
Final reconciliationPayments · £6,500
Linked
Ardent CapitalCRM
Event bible · 5 pagesFolio
Load-in · 4/6Checklists
#ardent-winter · 23 guestsChat
Contract · £65,000Commerce
Show week at Ninefold
  1. FormsEnquiry: product launch, 300 guests
  2. FilesFloor plan v6 shared with the venue
  3. CommerceWinter Social early bird sold out
  4. Messages“Is there step-free access?” answered
  5. ChecklistsLoad-in signed off
  6. Chat#show-control: doors on time
  7. PaymentsFinal reconciliation invoiced
13of 14 modules in use
ProjectsFolioCanvasChecklistsFilesCRMMessagesChatFormsProfilesSitesCommercePaymentsFlows
Seats
12 · producers, sales and the office
Guests
Freelance crew, venues and each client's event lead
Replaces
Asana, Notion, Dropbox, Slack, HubSpot, Typeform, Shopify, Squarespace, Front and Zapier
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