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Sonaris for mastering engineers

Session bookings with deposits, an intake form for every release, versioned masters per track and a delivery checklist that sends the files and the invoice when it's done. A one-room studio, run from one workspace.

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HM
Halfmoon MasteringStereo, stem and vinyl mastering · London
  1. Booking pages for attended sessions1 / 14CRM
  2. Packages, deposits and an intake form4 / 14CommercePaymentsForms
  3. A project per release, a version per master9 / 14ProjectsFilesChecklistsChatProfiles
  4. Sessions, delivery and rebooking connected11 / 14FlowsMessages

An illustrative workspace. The business, people and figures are fictional.

01 · Start with CRM booking pages

Sessions booked without the back and forth

A public booking page shows the slots you open for attended sessions. The artist picks one, and the booking lands on their contact in the CRM, so the first email you send already knows who they are and what they booked.

  • Booking pages on the same record as the contact
  • Deposits taken through Commerce when the slot is booked
  • Contacts, relationships and history in one CRM
CRM
CRM · Booking page · Attended mastering session
MTWTFSS 16171819202122 23242526272829
10:0014:0017:30
Thu 19 Nov · 14:00 · 3 hours£60 deposit
Lowland · booked by their managerCRM
02 · Add Commerce, Payments and Forms

Packages, deposits and a proper intake

Single, EP and album masters are Commerce services with packages, and vinyl pre-masters are an add-on package. The intake form asks for track count, references and delivery formats before the session, and the answers land on the deal.

  • Services and packages priced per release
  • Deposits and balances paid into your own Stripe account
  • Intake forms that create or update the contact and the deal
CommercePaymentsForms
Forms · Release intake
Artist and releaseLowland — Glass Rivers EP
Tracks5
Reference tracksTwo linked, one uploaded to the deal
Delivery formats
WAV 24-bitDDPVinyl pre-masterStemsMP3 previews
Send intake
EP package · up to 6 tracks£360
03 · Add Projects, Files, Checklists, Chat and Profiles

A project per release, a version per master

Each release is a project with a task per track. Every revision is a new version of the same file, so “master v2” is never a guess. The delivery checklist sits on the release, and the artist and label join its chat room as guests to approve.

  • Version history and previews on every file
  • Share links with an expiry for delivery
  • Reusable checklists for session prep and delivery checks
  • A chat room per project with guests from the label
ProjectsFilesChecklistsChatProfiles
Projects · Lowland — Glass Rivers EP
WAV03 Undertow — master.wavv2 of 2 · more low end in the chorusApproved
DDPGlass Rivers — DDP imagev1 · 5 tracks · 21 min 40 sReady
  • Loudness and true peak checked
  • ISRCs and metadata embedded
  • Spacing and fades signed off
  • DDP verified against the PQ sheet
  • Vinyl sides under 18 minutesSide B
04 · Connect with Flows and Messages

From booking to delivery to the next record

A paid booking opens the release project and puts prep on that day's board. A finished delivery checklist sends the files and the balance invoice. Messages keeps every email in a shared studio inbox, filed on the contact, so a label's history is one click away.

  • Reminders before a session go out from your own inbox
  • Triggers from bookings, checklists and contacts that went quiet
  • Every run has a log, and every edit to a flow is versioned
FlowsMessages
  1. Trigger · CRMSession booked, deposit paid
    when
  2. Action · ProjectsCreate project from “EP master” template
    then
  3. Action · ChecklistsAssign “Session prep” on the day's task
    then
  4. Action · MessagesSend a reminder 24 hours before
    then
  1. Trigger · Checklists“Delivery checks” completed
    when
  2. Action · MessagesSend the delivery link from studio@
    then
  3. Action · PaymentsIssue the balance invoice
    then
  4. Action · CRMTag contact “client-2026”
    then
  1. Trigger · CRMContact went quiet for six months
    when
  2. ConditionTagged “client-2026”
    if
  3. Action · MessagesDraft a “what's next?” follow-up
    then
  4. Action · CRMMove deal to “Rebook”
    then
05 · The running business

Time in the room, not in the inbox

Bookings, intakes, revisions, approvals, deliveries and invoices all sit on the release and the contact behind it. When a label comes back for the next record, its last session, files and payments are already there.

Projects
Lowland — Glass Rivers EP
The Ostlers — album
Mira Sol — two singles
Halcyon Records — vinyl cuts
Sections
Boards
Templates
Workflows
Project · EP masterLowland — Glass Rivers EP
Deposit paid · £604 of 5 approved#glass-riversDelivery flow armed
Mastering
05 Low FieldFiles · v1
Revisions
03 UndertowFiles · v2 approved
Vinyl side BChecklist · 4/5
Delivered
01 Glass RiversFiles · v1
02 Cold LightFiles · v1
Linked
LowlandCRM
Delivery checks · 4/5Checklists
Masters · 7 versionsFiles
#glass-rivers · 3 guestsChat
EP package · £360Payments
A week at Halfmoon
  1. CRMSession booked · Thu 14:00
  2. FormsIntake: The Ostlers, album, 11 tracks
  3. FilesUndertow master v2 uploaded
  4. ChatLabel: “v2 is the one”
  5. ChecklistsDelivery checks 5/5
  6. MessagesDDP and WAVs delivered
  7. PaymentsBalance paid · £300
11of 14 modules in use
ProjectsFolioCanvasChecklistsFilesCRMMessagesChatFormsProfilesSitesCommercePaymentsFlows
Seats
1
Guests
Artists, managers and labels, per release
Replaces
Calendly, Typeform, Dropbox, Asana, HubSpot and Zapier
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